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Outlook Express step by step Tutorial

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Start "Outlook Express" from the "Start" button located at the bottom left of your computer.
Use the mouse cursor and click on Start > Programs > Outlook Express

Please Note: A "Click" is a single LEFT mouse click unless the instructions specifically state to do a "RIGHT click".

Please Note: Outlook Express will not work for the FREE Yahoo! mail accounts. Yahoo! requires a fee to use Outlook Express "pop" access. If you would like to have a "pop" account, you can order a Personal Email account from www.PowersEnterprise.com.



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This tutorial contains the following sections for Outlook Express:

  1. Layout Recommendations
  2. Recommended Options
  3. Add an email account
  4. Change Properties

Outlook Express Layout Recommendations

sec. 1-1


  1. Click on the View menu.

  2. Click on the Layout... menu item.
sec. 1-2
Outlook Express email example

  1. Check only the check boxes indicated by the red circles. (clicking a check box will place a 'check mark' there. Clicking again will remove the 'check mark'.)

  2. Un-check the boxes that do NOT have a red circle around it. (Remove the check mark by clicking on the check mark, if there is one there.)
sec. 1-3
Outlook Express email example

1. Click on the Customize Toolbarbutton.
sec. 1-4
{short description of image}

  1. An Outlook Express popup box should appear.

  2. Make changes as shown in the red circles.
  3. You can add or Remove toolbar buttons from outlook express if you like.
sec. 1-5
Outlook Express email example

1. Click on the Close button.
sec. 1-6
Outlook Express email example

1. Click on OK.




Recommended Outlook Express Options

sec. 2-1
Outlook Express email example

  1. Click on the Toolsmenu

  2. Click on the Options menu item.
sec. 2-2
Outlook Express email example

  1. Click on the Generaltab.

  2. Checkall the check boxes indicated by the red circles.

  3. Un-Check all the check boxes that do not have the red circles.
sec. 2-3
Outlook Express email example

  1. Click on the Read tab..

  2. Check all the check boxes with the red circles.

  3. Un-Check all the check boxes that do not have red circles.
sec. 2-4
Outlook Express email example

  1. Click on the Receipts tab..

  2. Check all the dots circled in red.

  3. Un-Check all the check boxes that are not circled in red.
sec. 2-5
Outlook Express email example

  1. Click on the Send tab..

  2. Check all the check boxes circled in red.

  3. Un-Check all the check boxes that are not circled in red.

  4. Put a dot in the Radio button next to "HTML" under the "Mail Sending Format" (click on it will put a dot there) (or clicking on it remove the dot if it is already there)
sec. 2-6
Outlook Express email example

  1. Click on the Maintenance tab..

  2. Click on the check boxes circled in red. Make sure those boxes are checked.

  3. Make sure the other boxes are not checked.

sec. 2-7
Outlook Express email example

  1. Click on the Connection tab..

  2. Check the box circled in red.

sec. 2-8
Outlook Express email example

  1. Click on the Security tab..

  2. Click the radio button that is circled in red.

  3. Check the boxes circled in red.

sec. 2-9
Outlook Express email example

  1. Click on the Spelling tab.

  2. Check the boxes in the red circle.

sec. 2-10
Outlook Express email example

1. Click on the OK button.




Outlook Express - Adding an email account

sec. 3-1
Outlook Express email example

  1. In Outlook Express, click on Tools menu.

  2. Click on the Accounts menu item.

sec. 3-2
Outlook Express email example

1. Click on the Mail tab.
sec. 3-3
Outlook Express email example

1. Click on the Add button.
sec. 3-4
Outlook Express email example

1. Click on the Mail... menu item.
sec. 3-5
Outlook Express email example


  1. Type in a name for yourself. This name will be the name the receiver sees in their inbox when they get your emails from you.

For this Outlook Express example, I am typing in the name "Joe Cool".
sec. 3-6
Outlook Express email example

1. Click on the Next button.
sec. 3-7
Outlook Express email example

  1. Type in your email address.

  2. Click on the Next button.
sec. 3-8
Outlook Express email example

  1. Set the server to a POP3 server.

  2. For the Incoming mail server, replace the "PowersEnterprise.com" with what is behind the "@" in your email address.

    For example, "PowersEnterprise.com" is behind the "@" in the 'JoeCool@PowersEnterprise.com' email address.

  3. For the Outgoing mail server, replace the "PowersEnterprise.com" with what is behind the "@" in your email address.
sec. 3-9
Outlook Express email example

1. Click on the Next button.
sec. 3-10
Outlook Express email example

  1. In the Account Name text box, enter your email address.

  2. In the Password text box, enter your email password.

sec. 3-11
Outlook Express email example

  1. Make sure the Remember password check box has a check in it!
sec. 3-12
Outlook Express email example

1. Click on the Next button.
sec. 3-13
Outlook Express email example

1. We are not really finish, but you need to click on the Finish button here anyways...
sec. 3-14
Outlook Express email example

1. Click on the Properties button.
sec. 3-15
Outlook Express email example

  1. Click on the General tab in this Outllook Express popup box.

  2. Type in a name for this Outlook Express Email Account. This is the name that you will see when you use Outlook Express to check your email.

    I recommend you use your email address and subsitute the "@" with a dash "-" and some spaces.

  3. Type in your email address in the Reply address text box.
sec. 3-16
Outlook Express email example

  1. Make sure there is a check mark in the box next to Include this account when receiving mail or synchronizing.
sec. 3-17
Outlook Express email example

  1. Click on the Servers tab.

  2. Type in your email address in the Account Name text box.

  3. Type in your password in the Password text box.

  4. Make sure there is a check mark in the box next to Remember password .(Clicking on it will put a check mark there if a check mark is not there)
sec. 3-18
Outlook Express email example

  1. Check mark the box next to My server requires authentication .

  2. Click on the Settings button.

sec. 3-19
Outlook Express email example

  1. Click the Radio button that is located next to Use same setttings as my incoming mail server. (Clicking on it will put a dot there)
sec. 3-20
Outlook Express email example

1. Click on the Advanced tab.
sec. 3-21
Outlook Express email example

This is for secure emails, if you do not want secure emails, you can skip this step.

If you want secure emails, secure email accounts are available at www.PowersEnterprise.com.

  1. Type in 465 in the text box next to Outgoing mail (SMTP) .

  2. Check the boxes next to This server requires a secure connection (SSL) .There are 2 boxes, check both of those boxes as shown by the red circles.

  3. The text box next to Incoming mail (POP3) should have 995 in it.


sec. 3-22
Outlook Express email example

  1. Check the box next to Leave a copy of messages on server .

  2. Check the box next to Remove from server when deleted from 'Deleted Items'
sec. 3-23
Outlook Express email example

1. Click on the OK button.
sec. 3-24
Outlook Express email example

1. Click on the Close button.
sec. 3-25
Outlook Express email example
  1. Click on the Send/Receive button.

  2. You should receive your emails now. (That is, if someone sent you an email.)

    If you do not see any errors, then Congradulations! You have correctly added your email account to Outlook Express!

  3. If you see a popup box with an Error, then it is possible there needs to be a few minor changes in your "Properties". Please follow the instructions in the "Change Properties" section.




Outlook Express Change Properties

sec. 4-1
Outlook Express email example

  1. In Outlook Express, click on Tools menu.

  2. Click on the Accounts menu item.

sec. 4-2
Outlook Express email example

1. Click on the Mail tab.
sec. 4-3
Outlook Express email example

1. Click on the Properties button.
sec. 4-4


{short description of image} Click on the Servers tab.


We are going to try 5 different variations of setting the Properties in the Servers . We will try 1 at a time, so please be patience as we might have to try all 5 variations before your Outlook Express works with your specific email account.


Variation 1

  1. In the Account Name text box, remove the part of your email address after the "@".

    In this example, "JoeCool@PowersEnterprise.com" is changed to "JoeCool".


  2. Click OK .

  3. After you click OK, click on the "Send/Receive" button as you did before. If it does not work, we have 4 more variations to try...
sec. 4-5
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Variation 2

  1. In the Incoming mail , change the word "mail" to "popmail".
  2. In the Outgoing mail , change the word "mail" to "smtp"

  3. In the Account Name text box, type in your email address.

  4. Click OK .

  5. After you click OK, click on the " Send/Receive" button as you did before. If it does not work, we have 3 more variations to try...

sec. 4-6
{short description of image}

Variation 3

  1. In the Incoming mail , change the word "mail" to "popmail".
  2. In the Outgoing mail , change the word "mail" to "smtp"

  3. In the Account Name text box, remove the part of your email address after the "@" as you did in Variation 1

  4. Click OK .

  5. After you click OK, click on the " Send/Receive" button as you did before. If it does not work, we have 2 more variations to try...
sec. 4-7
{short description of image}

Variation 4

  1. In the Incoming mail , change the word "mail" to "pop".
  2. In the Outgoing mail , change the word "mail" to "smtp"

  3. In the Account Name text box, remove the part of your email address after the "@" as you did in Variation 1

  4. Click OK .

  5. After you click OK, click on the " Send/Receive" button as you did before. If it does not work, we have 1 more variation to try...
sec. 4-8
{short description of image}

Variation 5

  1. In the Incoming mail , change the word "mail" to "pop".
  2. In the Outgoing mail , change the word "mail" to "smtp"

  3. In the Account Name text box, type in your email address.

  4. Click OK .

  5. After you click OK, click on the " Send/Receive" button as you did before.



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